COVID-19 Vaccine Certificate Program

Contact(s)

Ontario has implemented a vaccine certificate program, effective September 22, 2021.

In an effort to support businesses and organizations in implementing proof of vaccine requirements, the province has released the regulationsguidance and a QA document.

Workers, contractors, repair workers, delivery workers, students, volunteers, inspectors or others who are entering the business or organization for work purposes and not as patrons are not a part of the vaccine certificate program. We encourage businesses to create their own vaccine polices and the Health Unit has valuable resources to assist, including a toolkit and an education module.

Information for Owners and Operators Where Organized Sports are Played and/or Practiced Indoors.

Where is a vaccine certificate required?

  • Indoor areas of restaurants, bars, and other food and drink establishments without dance facilities;
  • Indoor and outdoor areas of food or drink establishments with dance facilities, including nightclubs, restoclubs, and other similar establishments;
  • Indoor areas of meeting and event spaces with limited exceptions;:
  • Indoor areas of facilities used for sports and recreational fitness activities, including waterparks, and personal physical fitness training with limited exemptions;
    • Includes gyms, fitness/sporting/recreational facilities, pools, leagues, sporting events, waterparks, and indoor areas of facilities where spectators watch events.
  • Indoor areas of casinos, bingo halls, and other gaming establishments;
  • Indoor areas of concert venues, theatres, and cinemas;
  • Indoor areas of bathhouses, sex clubs and strip clubs;
  • Indoor areas of horse racing tracks, car racing tracks and other similar venues;
  • Indoor areas where commercial film and TV productions take place with studio audiences.

How to download your certificate

View, print and download your vaccine certificate/receipt by going to covid19.ontariohealth.ca and following the prompts. Don't forget your health card!

If you have a red and white health card, contact the provincial vaccine booking line at 1-833-943-3900 and a call centre agent can email you a copy of your receipt.

If you are having trouble with the online process, call our COVID-19 Call Centre at 1-844-478-1400 and a call centre agent can email you a copy of your receipt. A printed copy can be picked up at the North Bay or Parry Sound office. Please allow one business day if requesting a printed copy of your vaccine receipt.

Where to be vaccinated

If you are looking to receive your COVID-19 vaccination, we are pleased to offer walk-in opportunities across our district. You can find the most up-to-date locations and times on our clinic schedule.

Questions

To speak to an agent or health specialist about the COVID-19 vaccine or the provincial vaccine certificate program contact the Provincial Vaccine Contact Centre: 1-833-943-3900 (TTY for people who are deaf, hearing-impaired or speech-impaired: 1-866-797-0007). The Provincial Vaccine Contact Centre is available in more than 300 languages, seven days a week from 8 a.m. to 8 p.m.

You can also contact our COVID-19 Call Centre at 1-844-478-1400 from 8:45 a.m. to 4:30 p.m. Monday to Friday.

Owners and Operators Where Organized Sports are Played and/or Practiced Indoors

Effective October 14, operators of facilities in Northern Ontario where indoor sports are played or practiced will ensure additional groups provide proof of vaccination against COVID-19. Northern Ontario’s seven Medical Officers of Health have issued instructions to facility operators under the Reopening Ontario Act requiring anyone aged 12 and older coaching, officiating, or volunteering at indoor organized sports to provide proof of vaccination unless a medical exemption applies.

Please read the Letter of Instruction to learn more or review our news release. 

What is a Letter of Instruction? 

A Letter of Instruction is used to make additional requirements not set out in the Reopening Ontario Act (ROA). Requirements within the Letter of Instructions are considered mandatory and legally enforceable under the ROA.  

Who can issue a Letter of Instruction?

On August 24, 2021, amendments were made to both Step 3 and the Roadmap Exit Step in O.Reg 364/20, under the Reopening Ontario (A Flexible Response to COVID-19) Act (ROA), to require business or organizations to comply with any advice, recommendations and instructions related to COVID-19 vaccination policies that are issued by the Ontario Chief Medical Officer of Health or by a medical officer of health after consultation with the OCMOH.

The instructions specified within the Letter of Instruction are being provided pursuant to Section 2(2.1) of Schedule 1 to Ontario Regulation 364/20: Rules for Areas at Step 3 And At The Roadmap Exit made under the Reopening Ontario (A Flexible Response to COVID-19) Act, 2020, S.O. 2020, c. 17 (the “Reopening Ontario Act), formerly a regulation made under the Emergency Management and Civil Protection Act and now a continued section 7.0.2 order under the Reopening Ontario Act

As required by regulation, these instructions are issued following consultation with the Office of the Chief Medical Officer of Health.

The Letter of Instruction for Owners/Operators of facilities located in the North Bay Parry Sound District Health Unit region where organized sports are played and/or practiced indoors has been issued by all seven Northern Medical Officers of Health (NMOHs).

Since many local organized sports require travel across Northern Ontario, NMOHs are ensuring a consistent approach to these vaccine requirements to help reduce the risk of spread of COVID-19 and keep our communities safe. 

How does the Letter of Instruction add requirements for facilities where organized sports are played and/or practiced? 

To help understand the additional requirements being imposed by the NMOHs’ Letter of Instruction, let us compare the ROA regulations and the additional requirement from the LOI. 

Reopening Ontario Act – Provincial Regulation

Currently, the Province of Ontario requires proof of vaccination (or medical exemption) in indoor sport and recreational fitness facilities for:

  • All spectators aged 12 and over, and
  • All adult patrons aged 18 and over accessing the facility for any purpose.

Those 12-17 years of age entering solely to actively participate in organized sports are exempt under provincial regulation.

This provincial regulation does not apply to workers, including officials, coaches or volunteers.

Letter of Instruction – Northern Medical Officers of Health

The NMOHs’ LOI requires additional groups to provide proof of vaccination against COVID-19, unless a valid medial exemption is provided.

These groups include those age 12 years and older who are officiating, coaching, or volunteering, in facilities where organized sports are played and/or practiced indoors.  This is in addition to proof of vaccine requirements for those who are spectating at organized sports.

The northern LOI does not remove or contradict the current provincial exemption for 12-17 year olds who are actively participating in organized sport. At this time, youth aged 12-17 years who are actively participating in organized sports are not required to show proof of vaccination or medical exemption. 

Who does the Letter of Instruction apply to? 

The Letter of Instruction applies to owners/operators of facilities located in the North Bay Parry Sound District Health Unit region where organized sports are played and/or practiced inside.

Effective 12:01 a.m. on October 14, 2021, and until further notice unless otherwise specified, the

Medical Officer of Health is instructing all persons responsible for Facilities where organized sports are played and/or practiced indoors to:

  • Require each person, age 12 years and older, at the point of entry, who attends the indoor area of the Facility for the purpose of (a) coaching, officiating at organized sports or volunteering, or (b) spectating at organized sports, to provide identification and proof of being fully vaccinated against COVID-19 or a valid medical exemption.
  • Comply with all other requirements under the Reopening Ontario Act and its regulations that apply to the Facility.  

Key Definitions:

  • “Facility” means a facility located in the North Bay Parry Sound District Health Unit region where organized sports are played and/or practiced.
  • “Fully Vaccinated” is as defined within Section 2.1(5) of Schedule 1 to Ontario Regulation 364/20: Rules for Areas at Step 3 And At The Roadmap Exit Step made under the Reopening Ontario (A Flexible Response to COVID-19) Act, 2020, S.O.2020, c. 17 (the “Reopening Ontario Act”).
  • Medical Exemption (Ministry Guidance) requires the patron to provide a written document, completed and supplied by a physician (designated as “MD”) or by a registered nurse in the extended class (designated as “Registered Nurse (Extended Class)”, “RN(EC)”, “Nurse Practitioner” or “NP”) stating that (a) the individual is exempt for a medical reason from being fully vaccinated against COVID-19 and (b) the effective time-period for the medical reason.
  •  “Organized Sport(s)” means sport(s) and recreation including, but not limited to, sports leagues, organized pick-up sports, dance classes, gymnastics, martial arts and swimming classes, or as otherwise described in the Ministry of Health’s Proof of Vaccination Guidance for Businesses and Organizations under the Reopening Ontario Act. Ministry of Health Proof of Vaccination Guidance.
  •  “Owner/Operator” means an owner/operator of a facility located in the North Bay Parry Sound District Health Unit region  where organized sports are played and/or practiced.

Who is exempt from this Letter of Instruction? 

Individuals aged 12-17 years who are actively participating in an organized sport in the indoor area of a facility. A facility means a facility located in the North Bay Parry Sound District Health Unit region where organized sports are played and/or practiced.

At this time, the LOI does not apply to school-related organized sports. Indoor organized sports associated with schools will continue to follow provincial school guidance, and the schools’ own internal policies.

Northern Ontario health units will continue to monitor the local COVID-19 situation and adjust as needed.

It is strongly encouraged that anyone aged 12 and older is vaccinated against COVID-19 as soon as possible.

North Bay Parry Sound District Health Unit also strongly recommends municipalities, businesses and organizations in the Health Unit region to develop and implement their own COVID-19 vaccination policies. A toolkit has been developed to support you in developing a workplace policy. 

Who is responsible for implementation and enforcement? 

  • Owners/operators of a facility in the North Bay Parry Sound District Health Unit region where organized sports are played and/or practiced are required to comply with the additional measures in the LOI, pursuant to regulations under the Reopening Ontario Act including any successor legislation or regulations. As per the Reopening Ontario Act, individuals who do not comply with the above noted requirements may be liable for a fine up to a maximum of $100,000 or in the case of a corporation, not more than $10,000,000 for each day or part of each day on which the offence occurs or continues.
  • Persons are required to ensure that any information provided to the owners/operators to satisfy a requirement of the LOI under O. Reg. 364/20, including to demonstrate proof of vaccination (or entitlement to an exemption) or proof of identification, is complete and accurate. Except for limited circumstances set out in the LOI under O. Reg. 364/20, persons are prohibited from entering the premises of facilities where organized sports are played and/or practiced without providing such information. 

What if a facility experiences concerns with patron compliance? 

  • Individuals who have any trouble with patrons could, if the situation permits, inform the patron of the requirements of the LOI under O. Reg. 364/20 and advise that they are unable to enter the premise without proof of full vaccination or medical exemption and identification.
  • Should an individual persist entry without meeting requirements, or if a situation escalates, law enforcement, such as local police, can be contacted. In an emergency, if a situation becomes unsafe, call 9-1-1.
  • All Provincial offences officers, including by-law, police, public health inspectors and regulatory officers from several ministries and agencies may provide education and enforcement of all the requirements under the ROA, including the new proof of vaccination requirement. 

 Workplace or Business Questions

Provincial

North Bay Parry Sound District Health Unit 

Guidance Documents to Support Businesses and Organizations with Proof of Vaccination

North Bay

345 Oak Street West
705-474-1400

Parry Sound

70 Joseph Street Unit #302
705-746-5801

Burk's Falls

17 Copeland Street (by appointment only)
1-800-563-2808